Shows the product identification code that is used in the country of export to help categorize the product or items that are being exported. Provides a comprehensive description of the products shipped, detailing their quantities, unit costs, overall costs, and any pertinent product codes or specifications. Provides a detailed information about the seller and the buyer, such as their names, addresses, contact details, and tax identification numbers. These are only some of the more important elements in a commercial invoice, for the full explanation click here to bring yourself there! Seller and Buyer Information Here are also a recap of the key elements inside a commercial invoice. Terms and Conditionsĭetailed terms and conditions related to the transaction, such as payment guidelines, delivery dates, and any applicable warranties or guarantees, may also be included in the invoice. Validity Periodĭetails of the pro forma invoice's validity term, showing the window of opportunity for the buyer to accept the offer. Contact InformationĬontact details for the buyer and the vendor, such as names, addresses, phone numbers, and email addresses. Estimated CostsĪn estimate of the expenses for each good or service, taking into account unit pricing, taxes, shipping charges, and any applicable rebates or special offers. However, a typical pro forma invoice includes these key elements: Description of GoodsĪ complete description of the goods or services being offered, including their quantities, details, and any additional terms or conditions. Samples imported to South Africa are subject to strict controls which are explained here.What are the key elements of a Pro forma Invoice?Īs always, not all Pro forma invoices are the same, so there might be slight differences with each company. This allows shipments to clear customs before even arriving into the country! For permanent imports, the business traveler may use a South African associates Importers Code or appoint a proxy and use their South Africa citizen ID.įor importers who do not have an account to pay duties, DHL has an industry leading clearance tool which, when the Commercial Invoice is correctly filled in with contact details, sends an SMS or email to an importer whilst the shipment is still in transit in order to pay the duties/taxes via a credit card or EFT payment. If a business traveler has to import trade tools to South Africa for meetings, training etc, they should apply in advance for an ATA Carnet from the South African Chamber of Commerce and Industry if the import is temporary. Generally, rent is payable at a rate of R10.00 per day per consignment which the importer must pay should they wish to retrieve the shipment and pay the import duties.ĭHL charges a fee of 2.5 % of the value of the shipment with a Minimum of ZAR 150.00 in order to process the clearance. Should a shipment be uncleared for 14 days after arrival into South Africa, DHL is legally bound to send the shipment to the Government States Warehouse where it is stored for a limited time before being destroyed or auctioned. We have put together a specific guide for receiving a gift from overseas. Individuals may also receive gifts in limited quantities each year. More details about registering can be found here. It is the responsibility of the importer to track the number of imports and register themselves before this limit is reached. Individuals may import 6 shipments per calendar year into South Africa before registering as an importer. Please be aware to liaise with the sender of the item prior to sending to ensure a fully completed commercial invoice is sent with the shipment. Any discrepancies on the paperwork (even though the sender completed the invoice) may result in penalties such as fines or even seizure of the shipment by customs. The importer of record is responsible to ensure the statements on the paperwork are factual, accurate and in accordance to the law. The person receiving the shipment who is stated on the Commercial Invoice and Airwaybill is considered the Importer of Record. Pro Forma invoices, Consignment Notes or hand written invoices are not suitable to clear a shipment through customs. Shipment arriving without a commercial invoice will be stopped and not released until a commercial invoice is supplied. This requirement differs from other countries in the region. All shipments arriving into South Africa should be accompanied by an original Commercial Invoice.
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